Board decision operating system

Prepared doesn't make your decisions. It proves you made them carefully.

Walk in prepared. Directors get the pack before the meeting. Afterward, the board can show what it read, who recused, what evidence it weighed, and how it voted — and take the whole record with it.

Free forever to try Leave anytime with your record Honest /facts — no fake claims

Role-based access
Audit export
Exportable decision record

Start where you are

I chair a nonprofit or library boardPlain language, Free forever to try, 30% off when you pay. No IT project.See nonprofit path
I'm on a company boardWalk in prepared. Keep an honest record of how you decided — beside your portal.See company path
I'm an investorRequire a decision record across the portfolio. Honest about what isn't live yet.See investor path

Director prep · Q3 board meeting

Prep checklist

~18 min left

CEO update — Decision Brief
Cyber risk memo (updated 14h ago)
Series B term sheet — vote
Conflict attestation

Decision record

Structured · exportable

Motion

Approve Series B financing terms as presented

For

Against

Abstain

Owner assigned · Due in 14 days · Audit event recorded

Portals store packs. Boards still scramble.

Motions live in minutes. Actions live in inboxes. Conflicts live in forms nobody re-reads. Late PDFs. Unread cyber memos. Meetings that become information dumps instead of decision engines.

Fragmented truth

The official story is scattered across Drive, email, and a vault nobody wants to open on a phone.

Decision amnesia

You re-litigate settled issues because rationale, votes, and follow-ups are hard to find.

Trust anxiety

Directors fear leaks. Secretaries fear mis-distribution. Everyone fears the wrong eyes on M&A or personnel.

Prepared Board treats the decision lifecycle as the kernel — documents, people, and audit orbit what the board actually decided.

How Prepared works

Prepare · Decide · Prove

Three jobs: get directors ready (Board Go), run the decision with an independent process record, and show your work when investors, auditors, or counsel ask. The research on boards is mixed — see the evidence review and decision-science essay. Prepared helps boards decide better; it does not ensure business judgment protection.

1 · Prepare
Board Go before the meeting
One-tap director home on mobile. Open the pack, clear the next step.
2 · Decide
The decision layer
Motions, votes, recusals, first views, pre-mortems — beside your portal, not instead of it.
3 · Prove
Export and leave anytime
Board proof, diligence snapshot, full-record export. Lock-in from quality, not captivity.

Process record

Prepared with a process record — exposed without one

Directors are judged on process as much as outcomes. Courts and counterparties ask what you reviewed, who was conflicted, what evidence closed the vote, and whether oversight systems existed. A board that keeps that record feels prepared. A board that cannot produce it feels exposed — not because software is magic, but because memory and email threads are a weak defense of process.

Prepared doesn't make your decisions. It keeps the record that shows how you made them.

With a documented process

You can show materials were published before a material vote — not reconstructed later.
Recusals, related-party tags, and closure evidence sit on the decision record.
Policy acknowledgments, attendance, risk reviews, and board-proof summaries are countable.
Investors, auditors, and counsel can request a diligence snapshot or board-proof link.

Without a process record

You may not be able to show what the board reviewed before a major vote.
Conflicts may live only in conversation — not on the decision.
Oversight (compliance, cyber, safety) may have no board-level trail.
Diligence and Form 990 / AG questions become a scramble.

Prepared Board helps you keep that process record. It does not ensure business judgment protection, does not prevent liability, and is not legal advice. Educational overview: /fiduciary.

Read fiduciary duties for directors Run the process-record self-check

Prepare · Decide · Prove

From proposal to an exportable decision record

One story, not eighty modules. Minutes emerge from structure. Institutional memory stops being a PDF pile.

01
Prepare
Publish the pack. Directors open Board Go on a phone and clear what’s left — not a ZIP of despair.
02
Decide
Motions, votes, recusals, first views, and pre-mortems hang off the decision — quorum-aware, confirm-before-commit.
03
Prove
Actions and monitors stay owned. Board proof, diligence, and full-record export show how you decided — leave anytime.

Prep Score

Prove the board was actually prepared

A 0–100 readiness score for a meeting, never a grade of a person. Chairs see what’s ready — and what still needs a nudge — before the meeting starts.

Materials published on time
Pack completeness
Director open rate
Decision Brief engagement
Late-change hygiene
Clear asks on Decide items

Meeting readiness

Board meeting · Sep 18

Illustrative meeting readiness

Factors only — never a grade of a person

Pack published

On time

Directors opened

9 / 10

Briefs engaged

8 / 10

Late changes

1 — flagged

Built around the decision, not the document

Typical portals

×Document vault metaphor
×One dense UI for every role
×Minutes as a Word afterthought
×Security as a logo wall
×Opaque modules and renewal dread

Prepared Board

Decision lifecycle as the OS
Chair / secretary / director lenses
Structured record → cleaner minutes
Trust Center you can inspect
Ethical stickiness — export anytime

After a few cycles, switching away should feel like giving up working memory — not like escaping a contract. We earn that the hard way: usefulness, not lock-in.

Trust before features

Built for counsel and IT — not theater

Access control, compartments, and audit ship as product. Watermarking and logs discourage misuse; we won’t pretend they stop cameras. Revocation is one intentional action. Retention and export are documented up front.

Role- and compartment-based access
Watermarking + append-only audit log
AI no-train default on customer content
Full-record ZIP export at /app/export — leave with your whole record
Offboarding revoke in one intentional action
SOC 2 Type II: roadmap target, not certified today

Mid-market boards that outgrew email

Not first: Fortune 500 multi-entity GRC replacement. We’ll say that out loud.

Private companies & PE portfolios

8–20 directors who outgrew email + Drive — without board-portal renewal theater.

Growth nonprofits

Real process and audit trails without enterprise sludge. 30% nonprofit discount.

Secretaries & board ops

Publish and recall with confidence. ACLs and compartments you can explain to counsel.

Chairs who want to decide

Decision-shaped agendas. See who’s prepared, what’s blocked, and where time should go.

Board types

Built for your board

Guides and messaging tailored to startups, nonprofits, churches, private companies, PE portfolios, IC / LPAC, multi-entity/JV, HOAs, chambers, schools, government commissions, hospitals, credit unions, cooperatives, labor unions, and advisory circles — same decision OS underneath. Vertical “kits” are patterns and copy, not separately billed live modules.

Startups & venture

startup board software

Prepared doesn't make your decisions. It proves you made them carefully.

Prep checklist

Decision record

Portals store packs. Boards still scramble.

Fragmented truth

Decision amnesia

Trust anxiety

Prepare · Decide · Prove

Prepared with a process record — exposed without one

With a documented process

Without a process record

From proposal to an exportable decision record

Prepare

Decide

Prove

Prove the board was actually prepared

Built around the decision, not the document

Built for counsel and IT — not theater

Mid-market boards that outgrew email

Private companies & PE portfolios

Growth nonprofits

Secretaries & board ops

Chairs who want to decide

Built for your board

Startups & venture

Nonprofits

Churches & religious

Private companies

Public companies

PE portfolio

Multi-entity / JV

Investment committees / LPACs

ESOP companies

Benefit corp / B Corp

HOA / condo

Chambers

School boards

Gov commissions / public boards

Hospitals & health systems

Universities & colleges

Credit unions

Cooperatives / co-ops

Labor unions / executive boards

Advisory boards

Honest packaging

Free forever

Prep

Meeting

Governance

Portfolio

Ultra

Thought leadership and agent collaboration

Insights

Agents

Collaborate with agents

Start with your own board

Want this for your board?

Fiduciary clarity, free to read

Fiduciary duties

Consent agenda

Portal vs OS

Stand up a board on the free demos, then bring your own roster.